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User Agreement

By using Odontist+, you enter into this agreement with us. Please review it carefully.

Effective Date: January 1, 2025  ·  Last Updated: March 2026

Agreement Summary

This User Agreement is a binding contract between you (the user) and Odontist+ governing your use of the platform. By creating an account or using the Service, you confirm that you have read, understood, and agreed to all the terms below.

If you do not agree to this User Agreement, the Terms of Service, or the Privacy Policy, you must not create an account or use Odontist+.

You are explicitly agreeing to:

  • The collection and processing of your phone number by Firebase Authentication for the sole purpose of verifying your identity.
  • Storage of your clinic and patient data in Google Firebase's secure cloud infrastructure.
  • Collection of anonymous usage analytics to improve the Odontist+ platform.
  • The Terms of Service and Privacy Policy, which form part of this Agreement.

1. Consent to Data Handling

By using Odontist+, you explicitly consent to the following data handling practices:

Phone Number Processing

You consent to your phone number being transmitted to and processed by Firebase Authentication (Google LLC) for the purpose of generating and verifying a one-time password (OTP) during login. This is the only purpose for which your phone number is used.

Your phone number is never used for marketing, advertising, or sold to any third party. It exists solely as your login identifier.

Clinic & Patient Data

You consent to patient records, appointment data, treatment notes, and all other clinical information you enter into the platform being stored in Firebase's cloud infrastructure for the purpose of delivering the Service to you.

You acknowledge that you are the data controller for all patient information and bear responsibility for:

  • Obtaining valid patient consent before digitising their records
  • Ensuring accuracy and completeness of patient data
  • Complying with applicable healthcare data protection laws in your jurisdiction

Analytics

You consent to the collection of anonymised usage data (screen views, feature interactions, error logs) to help us improve the platform. This data cannot be used to identify you or any patient.

2. Agreement to Terms Before Use

Your use of the Service constitutes your acceptance of:

  • This User Agreement
  • The Terms of Service (including subscription, acceptable use, and termination clauses)
  • The Privacy Policy (covering all data collection and processing)

This Agreement is effective from the moment you first access the Service or create an account, whichever is earlier.

We reserve the right to update this Agreement. Continued use of the Service after any update constitutes acceptance of the revised Agreement. Material changes will be communicated via in-app notification.

3. Medical Data Responsibility

Important: Odontist+ is a clinic management tool, not a medical decision-making system. All clinical judgements, diagnoses, treatment decisions, and prescriptions remain entirely the responsibility of the treating dental professional.

By using Odontist+, you acknowledge and agree that:

  • All patient health information entered into the platform is under your professional custody
  • You are solely responsible for the accuracy and completeness of medical records you create
  • Odontist+ does not provide clinical advice or validate treatment plans
  • You will not use the platform as a substitute for proper clinical protocols
  • You are responsible for maintaining any legally required backup copies of critical patient data
  • You will comply with all applicable dental council regulations and healthcare data laws

In the event of data loss due to user error, device failure, or other causes, Odontist+ is not liable for the recovery or replacement of clinical records. We recommend maintaining regular exports of critical patient data.

4. Professional Use Only

Odontist+ is designed and intended exclusively for use by:

  • Licensed dental professionals (dentists, specialists, dental surgeons)
  • Dental clinic administrators and support staff under the supervision of a licensed dentist
  • Authorised team members of a registered dental practice

Use of the platform to manage patient records without proper licensure or professional qualification is strictly prohibited and may result in immediate account termination.

5. Account Security

You agree to take all reasonable steps to secure your account, including:

  • Not sharing your login credentials or OTP codes with unauthorized individuals
  • Logging out from shared or public devices after each session
  • Immediately reporting any suspected unauthorized access to support@odontistplus.com
  • Keeping your registered phone number up to date for authentication

We are not liable for any data breaches or losses resulting from your failure to maintain account security.

6. Termination of Agreement

This Agreement remains in effect for the duration of your use of the Service.

Either party may terminate this Agreement:

  • You: By permanently deleting your account and ceasing all use of the Service
  • We: By suspending or terminating your account in accordance with the Terms of Service

Upon termination, sections relating to data handling, liability limitations, and intellectual property survive.

7. Contact & Support

For questions about this User Agreement or to raise concerns about data handling, please contact:

  • Email: support@odontistplus.com
  • Website: odontistplus.com

Related documents: Terms of Service  ·  Privacy Policy

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